Requisition No : 827189

Agency : Department of Health

Working Title : BUDGET SPECIALIST - SES - 64031477

Pay Plan : SES

Position Number : 64031477

Salary : $45,000-$50,000 annually

Posting Closing Date : 05 / 15 / 2024

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Thank you for your interest in career opportunities with the Florida Department of Health in Polk County. If you are looking to establish a successful career in Public Health, you have come to the right place.

Many of our innovative and successful health programs are recognized throughout Florida. We hope you decide to join our team! Applicants will be contacted directly if selected for an interview.

The incumbent if part of a global public health organization and is expected to support the Florida Department of Health in Polk County in its mission to protect, promote, and improve the health of all people in Florida through integrated state, county and community efforts and its vision to be the Healthiest State in the Nation.

Furthermore, the incumbent is expected to incorporate the agency values of I nnovation, C ollaboration, A ccountability, R esponsiveness and E xcellence in all aspects of their work.

Your Specific Responsibilities :

Complex Financial and Budgetary work conducting financial management analysis of the Polk County Health Department and Hardee County Health Department.

Prepares detailed analyses of budget requests submitted by divisions to include projections, variance, and recommendations to the Financial Administrator.

Budgets : Monitors and submits monthly divisional programmatic budgets and variance budget reports using FIRS system and Access.

Allocates and evaluates general revenue to proper divisions and programs within the agency. Prepares monthly revenue and expenditure analysis for various clinical sites comparing data to previous year’s data.

Monitors the OCA Cash Balances and makes any adjustments in accordance with Central Office requirements. Utilizes FIRS Budget module in the budget preparation, ensuring data is ready for program managers to enter into the system.

Coordinates FIRS budget training for L4 managers at least annually. Reviews and makes recommendations relating to budget requests submitted by Division Directors.

Assists with development of budgets for special projects, programs, or grants. Preparation and processing of budget amendments.

Consulting : Meets as needed with divisions and budget managers to assist in reconciling revenue and expenditure concerns and project various cost centered revenues and expenditures.

Assists the Financial Administrator with creating and formulating improved budget policies and procedures.

GoTravel : Stay current on all travel rules and regulations. Attempt to address all travel related questions for Polk and Hardee CHD before routing to the Bureau of Finance and Accounting.

Educate travelers one on one and conduct local trainings as needed. Submit changes to add, delete, or replace a Champion through the Champion Change Request Form.

Act as the one contact within the geographic area who coordinates problems with the Bureau of Finance and Accounting. Participate in travel-related conference calls and trainings.

Request training and resources for unclear topics. Share training and other resources with Polk and Hardee staff. Train new goTravel Champions within 10 business days.

Ensure a goTravel Champion at all times (back-up required). Monitor frequency of goTravel user errors and implement solutions.

Communicate travel updates. Provide feedback for continuous process improvement.

FIRS : Responsible for FIRS management and operations. This includes the Budget Module for annual budget planning, Budget Module for transaction 20’s & 21’s, and Payroll Reallocation System.

Also, responsible for the training of staff involved in FIRS processes.

P-Card Reconciliation : Perform the primary accountant role of auditing P-Card charges in WORKS.

Hardee CHD Support : Responsible for assisting Hardee CHD as a P-card Works Approver, completing FIRS reports, and Budget Module tasks.

Reports : Responsible for monthly preparation of financial and productivity reports using MS Office products and State reporting systems.

Other Duties : Assists Business Manager, Revenue Administrator, Accountant III, and Accountant I staff with budget issues and to identify, establish, or change FLAIR Level 4 accounts.

Acts as a liaison with the fiscal office staff and performs other related duties as needed.

Required Knowledge, Skills, and Abilities :

• Knowledge of : FLAIR Accounting System, FIRS reporting, FIS reporting, Budgeting processes. Advance principles of accounting, Principles and techniques of effective communication, methods of data collection.
• Skills in : Computer software use-Microsoft Office-Word, Excel, PowerPoint, Access, and public presentations, writing and developing written financial reports, time management, active listening, mathematics.
• Abilities to : Collect, evaluate, and analyze data relating to financial program functions, organize data into a logical format, work independently, understand, and apply rules, regulations, policies, and procedures relating to budget, finance and accounting functions, prepare financial reports, plan, organize, and coordinate work assignments, meet deadlines, communicate effectively, establish, and maintain working relationships with others.

Qualifications :

• Valid Florida Driver's License
• High School Diploma

Emergency Duty : Incumbent may be required to work before, during and / or beyond normal work hours or days in the event of an emergency.

Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

Confidentiality : Incumbent may have access to records containing Social Security numbers in the performance of their job duties.

Florida Department of Health Mission, Vision, and Values :

Mission :

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision :

To be the Healthiest State in the Nation.

Values :

I nnovation : We search for creative solutions and manage resources wisely.

C ollaboration : We use teamwork to achieve common goals & solve problems.

A ccountability : We perform with integrity & respect.

R esponsiveness : We achieve our mission by serving our customers & engaging our partners.

E xcellence : We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work :

Bartow, FL

The Benefits of Working for the State of Florida :

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including :

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions
• For more information, please click www.myfrs.com );
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .

Please be advised :

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and / or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration.

Note : You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

For more information, please visit the SSS website : http : / / www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.

Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.

E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and / or beyond normal work hours or days.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and / or expertise.

Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge.

These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

If there are any problems applying online, please call People First Staffing Administration : (877) 562-7287.

Service Center hours are Monday through Friday, 8 : 00 a.m. to 6 : 00 p.m., ET. TTY users, call (866) 221-0268.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.

0455, F.S., Drug-Free Workplace Act.

Last updated : 2024-05-10